Japan International Transport and Tourism Institute USA ("we" or "JITTI USA") respect your privacy and are committed to protecting it through our compliance with this policy and applicable law and regulations concerning the protection of personal information. This policy describes the types of information we may collect from you or that you may provide and our practices for collecting, using, maintaining, protecting, and disclosing that information.

 

1. Personal Information We Collect and How We Collect It

 

(1) General
The personal information we collect are as below:

• Name

• Telephone number

• E-mail address

• Postal address (home/office)

• Any other identifier by which you may be contacted online or offline

• Other categories of personal information necessary for the purposes specified in Section 2 (If required under applicable law, we will notify you of the categories of such personal information separately.)

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Personal information may be collected by us directly from you, including, without limitation, through our websites (when you visit our websites, or when you fill in forms displayed on our websites), by e-mail correspondence, by postal mail or fax, or in person, social media correspondences, and automatically collected information from our website operating system, as described in (2) and (3) below.

 

(2) Information Collected and Stored Automatically
Our website operating system, Wix.com, and online analytics tools such as Google Analytics collect and track information about your visit to our website so that we can monitor usage and make improvements. These tools may store your IP address from which you access our website. We also collect anonymous data elements in aggregate form, that cannot be tied to an individual:

• The name of the domain from which you access the Internet (for example, gmail.com, if you are connecting from a Google Online account)

• The type of device, browser, and operating system used to access our website

• The date and time you access our site

• The length of your visit

• Demographic data

• The location from which you access our site (approximate country, state, and city)

• The pages, files, documents, and links that you visit and engage with

• The domain of the website which referred you to this website (the last website you visited before visiting this one)

 

(3) Social Media
When you access or interact with JITTI USA through a social media service such as X or YouTube, we may have visibility to your profile name and other information you have made public in connection with that particular social media service. The social media companies may collect and share anonymous aggregate metrics with us regarding use, such as the total number of clicks, shares, users’ demographics (e.g., age range, gender, location).  These social media companies are not operated by JITTI USA ; use of their services is governed by the privacy policies of the social media companies.

 

 

2. Purpose of Use of Personal Information

 

We may use and process your personal information that we collect for the following purposes:

 

(1) Marketing and Public Relations (PR) Activities

We may collect and process your personal information to provide our services, organize business events and contests, send the requested brochures/newsletters, reply to enquiries etc. Further detailed purposes are listed below:

• Processing of subscribers receiving publications and sending relevant information to event registrants/campaign entrants

• Processing of data of the users accessing our SNS pages and making general enquiries through our website

• Processing of personal information of the entrants to our campaign through website

 

(2) Business Operations

We may collect and process your personal information to organize business events, seminars, surveys, etc., maintain operational contact details, manage and evaluate our relationship with the business partners and communicate with them. Further detailed purposes are listed below:

• Processing of personal information of the event participants

• Processing of personal information of the respondents to questionnaires at events

• Processing payment for services rendered

• Processing of business partners' personal information (and their employees')

 

(3) Donation Management

We may collect and process your personal information to securely manage donations and communicate with donors.

 

In connection with one or more of the purposes stated above, we may forward the acquired information to third-party agents/suppliers or contractors bound by obligations of confidentiality (this may include, without limitation to, financial organizations, business advisors, law firms, marketing agencies, strategic partners, accounting system providers, corporate affiliates, our local offices, Japan Transport and Tourism Research Institute, co-organizers or sponsors of events or surveys, and IT service providers).The acquired information may be forwarded outside of United States, such as Japan. We will implement safeguards to protect your personal information, as required under applicable local data protection laws and regulations.

 

3. Provision of Your Personal Information

 

We do not provide any acquired personal information to any third parties for any purposes other than those described in Section 2, except for cases in which  we are permitted by law to do so, such as when we obtain your prior consent, when any of the following items apply, or when we are entrusted with personal information within the scope necessary to achieve the purpose of use.

 

(1) In cases based on laws and regulations which we are subjected to.

 

(2) In cases where the provision of personal information is necessary for the prevention or suppression of any threat or danger over a person's life, body, or health.

 

(3) In cases where the provision of personal information is necessary or appropriate to protect the rights, property, safety or legitimate interests of JITTI USA, our customers, or others.

 

4. Security measures

 

We will use reasonable physical, electronic, and procedural measures to safeguard personal information within JITTI USA against loss, theft, and unauthorized use, disclosure, or modification.

 

Any personal information held by or on our behalf is stored on secure servers, with modern security measures in place to protect against the loss, unauthorized access or alteration, or misuse of such information.

 

However, while we will take all reasonable measures (as required by applicable law) to protect the integrity of such information, we cannot guarantee that loss, unauthorized access or alterations, or misuse will not occur. It is in turn your duty to inform us promptly of any possible security breaches (including unauthorized access to your personal information through our websites).

 

5. Accessing and Correcting Your Information

 

To the extent required by applicable law, you may access, correct, delete your personal information that we store, and stop the use thereof by sending us an email request to our email address listed in Section 11.

 

State consumer privacy laws may provide their residents with additional rights regarding our use of their personal information.

 

6. Scope of Application of the Privacy Policy

 

This Privacy Policy applies to our entire use of personal information. In cases where our using of personal information of individuals located in Japan is subject to the Act on the Protection of Personal Information of Japan, we will also comply with the privacy policy of Japan Transport and Tourism Research Institute (https://www.jttri.or.jp/policy/).

 

7. Information Storage and Retention Period

 

We securely store personal information through the Security measures described in Section 4. We will periodically review the personal information held by us to ensure that is accurate and up to date. We will also retain your personal information only for so long as it is necessary to provide our services to you (subject to our internal policies on data retention, or applicable laws and regulations).

 

8. Personal Information of Others Provided by Users

 

In certain situations, you may provide the personal information of others to us. It is your responsibilities to confirm that such other persons have consented to the handling and disclosing of their personal information in accordance with this Privacy Policy, and you shall be authorized to receive any privacy notice and other related information on their behalf.

 

9. Children’s Privacy

 

We do not knowingly collect personal information from children under the age of 13 without the consent of their parents or guardians. If we learn that personal information of any child under the age of 13 has been collected, we will obtain the consent of his/her parents or guardians or take reasonable measures to promptly delete such information from our records.

 

10. Changes to the Privacy Policy

 

We may update this privacy policy from time to time, in accordance with our internal policies, technological developments, industry practices, or applicable laws and regulations. If we make any changes to our privacy policy, we will post the revised version here, so do review it frequently. If significant changes are made, we may also notify you by other means, such as, but not limited to, a notification by email or on our website.

 

11. Contact for Inquiries

 

If you have any questions about this privacy policy or how we process your personal information, please contact us using the following contact details:

 

• By Email: contact@jittiusa.org